Office Manager Cover Letter Example and Template

Office managers organize and oversee day-to-day office operations like payroll, file organization, office communication policies and clerical duties. If you're an organized individual with leadership qualities, consider learning more about this profession by reading the relevant job description to see if it's a career you might enjoy. If so, understanding how to create an effective office manager cover letter can be a useful way to appeal to potential employers. In this article, we explain how to write an office manager cover letter in five steps and provide a sample cover letter for guidance. When you're ready to assemble your application materials, write your cover letter, review a resume sample and upload a resume file or build an Indeed Resume to start applying for office manager positions. Andrea Mooz
New York, NY
773-555-0100
andrea.mooz@email.com May 5, 2023 Dear hiring manager, My name is Andrea Mooz, and I've always had a passion for helping others achieve their full potential through organization, communication and teamwork. I have brought this attitude to my six years of office administrative work, including two years as an office manager. I'm applying for the position of Office Manager at Eciffio Media and look forward to bringing my interests, experiences and skills to support the Eciffio team. I began my professional career six years ago as an administrative assistant with Doyle P. Incorporated. I supported two company executives, managing calendars, scheduling meetings and performing daily office tasks. After three years, I earned a promotion to Assistant Office Manager, assisting with the supervision of an office with over 30 employees. This position gave me the opportunity to improve my technical administration and leadership skills, preparing me to accept the position of office manager the following year. I've since instituted new office communication protocols and a manager feedback system that has earned a 94% team member satisfaction rating. After reviewing the job description and the Eciffio website, I feel confident that my values and management style make me the perfect candidate for the role. To me, office management is important because of the opportunity to support the team and ensure the greater success of the company. In my work, I strive to create open communication and a culture of support. I see these same values represented in the Eciffio mission and culture and look forward to finding out what we can accomplish together. The opportunity to join the Eciffio team is exciting because of the close alignment of our values and the experiences I know I could bring to the position. Thank you for taking the time to review my application. If you've any further questions, please feel free to contact me by phone or by email. I look forward to speaking further about how I might benefit your work at Eciffio Media. Sincerely, Andrea Mooz To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write an office manager cover letter

Here are some steps you can follow to write an effective office manager cover letter:

1. Include contact information and greeting

At the top of your cover letter, include your full name, location, phone number and email address. This can help the recipient easily identify you as the applicant. It can also be helpful to include the date so the potential employer can see when you submitted your application. Beneath your contact information, you may include similar information for the hiring manager. You can check the job description or the company website to learn about the hiring manager. Next, begin your letter with a greeting to the recipient. If you know the name of the hiring manager, you can address the letter directly to them by writing, "Dear Full Name." If you don't know the name of the hiring manager, you may address the letter "Dear Hiring Manager" instead. Related: How To Format a Cover Letter (With an Outline and Examples)

2. Introduce yourself

Your introduction paragraph is a great opportunity to introduce yourself to the hiring manager. You may begin this paragraph with an enthusiastic first sentence. This can help encourage the interest of the hiring manager. Next, include a concise description of your relevant experience or skills. You can mention the number of years you've worked in the field of office administration or name your current position. Finally, name the position to which you're applying and briefly explain why you're a valuable candidate. Related: Writing a General Purpose Cover Letter: Tips, Template and Examples

3. Write about your experiences

In the next paragraph, write about your relevant educational and professional experiences. Consider describing past jobs and listing relevant duties. You can also note specific achievements or honors. Include as many details and supporting data as possible. If you choose to write about your educational experiences, you might discuss specific courses that have prepared you well for the role. You can also explain how your experiences have helped you develop important office manager skills. Related: Learn About Being an Office Manager

4. Discuss the position or company

After you discuss your experiences, you can write about the role and company to which you're applying with more specificity. You can review the job description, then express your abilities relating to the requirements it lists. You can also research the company to learn more about its values, mission and culture, then write about why you think you're likely to be valuable to the company in those terms. One good way to research a company is to visit the "About Us" page on the company website. Related: How To Write an Office Manager Resume Objective (With Examples)

5. Include a brief conclusion

End your cover letter with a brief conclusion paragraph. First, summarize why you're a valuable candidate for the office manager position. Next, thank the reviewer for their time and attention, then invite them to contact you for more information. You can end your conclusion with a cheerful sentiment about excitement at the prospect of working together. This can be a great way to demonstrate confidence and a friendly attitude, both of which might appeal to your potential employer. Read more: How To End a Cover Letter (With Examples)