Administrator Cover Letter Example and Template

When searching for a job as an administrator, each job description includes unique skills and experience requirements that you can highlight in your cover letter. Depending on the office or facility where you hope to work, you can include the most relevant information and your top achievements to help hiring managers notice you. Along with your cover letter, you can review several resume samples to organize your experience, skills and education to clearly state your qualifications. In this article, we share several tips for writing an effective administrator cover letter and provide an example you can review when creating your own. When you're ready to apply for jobs, you can upload a resume file or build an Indeed Resume. Jennifer Marley
Upper Saddle River, NJ
201-555-0195
jennifer.marley@email.com May 27, 2023 PaperWorkers, Inc. Dear Hiring Manager, My name is Jennifer Marley, and I'm writing to express my interest in the Office Administrator position with PaperWorkers, Inc. Admittedly, I love your stationary products and would love to work in an environment that helps to get more of these into the world. With over five years of administrative experience, I think you'll find my ability to motivate myself while collaborating with others and my diligent organizational skills an asset to your company. I am a proficient multitasker, as I help my current company oversee the staff schedules for over 20 office employees and a budget of $500,000 a year. To do this more efficiently, I created a new process for us to log data and access schedules and supply requests in one location. Each week, I generated reports for office leaders to review to ensure we stayed within our budget and could help each of our customers appropriately. Thank you so much for your consideration. I look forward to discussing the position in more detail, and you can reach me at the contact information listed above. I hope you agree that I'd be able to bring a proactive and problem-solving approach to fulfill the needs of your company. Sincerely,
Jennifer Marley To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

Administrator cover letter tips

Here are some tips you can consider when writing your administrator cover letter:

Highlight your skills

Your cover letter can be a great place to share some of your top skills that relate to the positions for which you're applying. Some of the common skills you might highlight include:

Organization: Administrators often work with several internal and external files or data, so highlighting your organizational skills can appeal to hiring managers. This can also involve how you helped to organize events, schedules or content within documents.
Motivation: Motivation is key for administrators as you often work independently to support other professionals in your area. You can show hiring managers how you proactively address issues and how you try to improve your skills continuously.
Collaboration: Collaboration is a common skill with administrators as you might work with other office staff to understand goals, take requests or communicate with clients. In this role, you can also use the collaborative experience to also show your communication skills.
Computer: Many administrators work on a computer for most of their workweeks. You can share your computer skills by describing the specific software you've used, your expertise in spreadsheets or how you managed internal and external information digitally.

Include a formal header

Using a formal business template for your cover letter can show your written communication skills and professionalism. With this, you can include a formal header that includes your name and contact information. Consider also including the company name and the date when you apply. As you might write in certain templates as an administrator, proper formatting can be crucial when applying for these jobs. Related: Cover Letter Template (With Tips and Examples)

Express interest and your career goals

Early in your cover letter, consider expressing interest in the position. You might share what your career goals are and how you think the role can help you achieve them. These can include higher-level positions or a long-term career with a particular office. You might also mention a specific detail about the company that interests you to show that you've researched them and understand what their company does. Related: How To Write The Best Cover Letter (With Template and Sample)

Detail your qualifications

You can detail several of your key qualifications that show you're a good fit for the job. This might mean explaining one to two of your key responsibilities in your previous role and what the results were. Consider expanding on the responsibilities listed in your resume to show how you applied your skills to the various tasks, showing hiring managers what you can do for their company. Related: How To Format a Cover Letter (With an Outline and Examples)

Express gratitude

Expressing your gratitude in your cover letter can show that you respect the office manager's time and attention. You can mention that you're thankful they spent time reviewing your resume and that you look forward to discussing the position further. When expressing your gratitude, you can also summarize your qualifications in a few short words so they remember who you are after reading your cover letter.

Be concise

Though you might have several years as an administrator, being concise in your cover letter can help hiring managers focus on a few of your most important qualifications. Focusing on one to three skills and one or two of your best achievements can help showcase your qualities, and they can reference your resume if they hope to learn more about your other responsibilities. It can help to use active verbs in your cover letter, too. For example, rather than stating that you were responsible for managing customer files, you might state that you managed customer files to be more direct. Related: 7 Powerful Ways To Start a Cover Letter (With Examples)

Update for each job

It can benefit you to have a generic cover letter template with which you can update but consider revising each for the unique positions. For example, when you mention responsibilities from the job description or details about the company you enjoy, individual mentions from each show that you're interested in the specific role with them. Each job description also contains keywords or tasks and skills that companies look for in their candidates. Related: 15 Cover Letter Mistakes and How To Avoid Them Please note that none of the companies mentioned in this article are affiliated with Indeed.