8
Password Sharing: How to Share Passwords Securely
Whether you have a spouse who wants to share a banking password or a younger sibling who keeps badgering you for your password to Netflix, password sharing can be tricky business. If you don’t share a password securely, you could quickly find yourself in hot water.
Ask yourself whether you want to share a password in the first place and if there could be negative repercussions if you pass out your secret information. Not all services smile upon password sharing, and better options may be available.
Let’s take a deep dive into password sharing and determine the best way to go about it.
Before you go about securely sharing your passwords, you’ll want to take a moment to decide if sharing your password is the best decision. For starters, you’ll need to know what access you are granting when you share a password.
If you are sharing a bank account password, you may be giving full access to your money and financial details. This could be a bad move, and as an alternative, some banks may allow you to set up more limited accounts for third parties, which could be a better solution.
We recommend contacting your bank to see what options are available for sharing account access and providing limited access to specific individuals. If you are a business, services such as Chase for Business offer the ability to set up multiple users with varying levels of access and control.
When it comes to websites that don’t seem to contain crucial information, such as media streaming websites — Netflix, HBO Max or Hulu — you may still want to give sharing your password a second thought. Providing access to your account could allow a friend or family member to upgrade packages at your expense or gain bits of your credit or debit card information.
Not all streaming services are thrilled at the idea of you sharing your login credentials with others outside of your household — the same goes for many other services. You could quickly find yourself in breach of contract and at risk of having your account deactivated. Check the rules with your service before sharing account details.
But, in the end, you have decided that you want to share your password, so what’s the best way to go about it? Keep reading, and we’ll discuss the safest way to work with shared passwords so they are less likely to get exposed to those you’d rather keep locked out.
We’re going to get straight to the point — the securest way to share your password is by using a password manager. If you are unfamiliar with password managers, check out our password manager guide to learn how they can help you create and manage a more secure online digital life.
To make things easier, we’ll explain how to share your passwords safely within two of our favorite password managers — 1Password and LastPass. Other password managers may have a similar feature, so be sure to check the software developer’s website for more detailed information.
If you are a business looking to help employees share passwords and access work account credentials with ease, we recommend LastPass. This password manager has features that help keep business-critical software secure, security breaches at bay and general security in good shape.
The team at 1Password has provided a few ways to share passwords. If you are a member of a family or team account, you can share an entire collection of passwords, often referred to as a “vault.” However, they teach you how to share your passwords via a secure link whether or not they have a 1Password account.
When sharing a password from within LastPass, the person you share the password with also needs a LastPass account. This restriction is due to the way LastPass’ encrypted sharing system works. Luckily, a LastPass account is free and won’t cost your friend or family member any additional dough.
If you don’t use 1Password or LastPass as your password manager, don’t fret — that isn’t an issue, and we’ve got your back. Here are links to common password managers and more details on their respective password-sharing abilities.
It is crucial to note that some password managers may require you to be on a paid plan to share passwords with others. Our favorite password manager that doesn’t impose this paid-only-sharing limitation is LastPass.
We’ve already established that password managers are the best way to share passwords; they offer a secure, encrypted and controlled environment from which you can share your most important data with others. So, you may be wondering, what should I not do?
Unfortunately, most other ways of sharing passwords outside of a password manager are not secure. Sending passwords to others via text message, email or Google Doc is not recommended.
Passwords shared via these methods are generally not encrypted, and their access is poorly controlled. For example, it is much easier for someone to sit down at your computer or pick up your smartphone and view unlocked Google Docs, then get into your password manager.
Additionally, you’ll want to avoid physically writing down a password and sharing it with another person. While they could lock the password away in a safe, they could just as easily leave it out on their desk for anyone to access.
Trust us, stick to a password manager for managing and sharing account credentials.
Apple devices have a few special tricks up their sleeves when it comes to password technology. Whether you are on a Mac, iPad or iPhone, there is an easy way to share passwords that you have saved within Safari. You can even share your Wi-Fi passwords with others in only a few clicks. Here’s how to go about that.
If you need assistance with using AirDrop, check out Apple’s support article for more detailed information on how the feature works. For starters, ensure that you and the other individual have Bluetooth and Wi-Fi enabled for the feature to work.
If you have a friend, family member or colleague who’s trying to access your Wi-Fi network, you can easily share the password in only a few taps. This can help avoid the need to flip your router over and read out a convoluted chain of letters, numbers and symbols.
However, it is crucial to note that both individuals will need their respective Apple IDs saved in the other person’s Contacts for this feature to work. Additionally, both individuals will need their Bluetooth and Wi-Fi switched on.
We’ve found the answers to many of the most common questions about sharing passwords.
The best way to share a password with another person is to use a password manager’s sharing feature. Password managers allow you to share your password in a method that is encrypted for safety and offers complete control. If you don’t already use a password manager, we recommend that you check out our roundup of the best options.
Yes. We would be liars if we said that there weren’t benefits to sharing your passwords at times. However, you must share your password safely and securely. Sharing passwords is commonly due out of ease, but if you don’t go about it in a certain way, it could easily cause more issues down the road.
It’s not recommended to send shared login credentials via an email account. Emails aren’t typically encrypted and don’t offer the same level of security and protection that something such as a password manager would provide.
Michael Archambault is a senior writer for The Penny Hoarder specializing in technology.
Ready to stop worrying about money?
Get the Penny Hoarder Daily
Some of the links in this post are from our sponsors. We strive to provide accurate, reliable information.
Compensation may influence how and where products appear on our site (including their order), and we do not include all companies or offers.