Administrative Specialist Cover Letter Example and Template

Administrative specialists use their organizational and project management abilities to complete office duties like scheduling, writing reports, managing correspondence and planning events. If you're an organized individual interested in learning more about this position, you can read the unique administrative specialist job description to decide if it's a career you'd like to pursue. If so, understanding how to write an effective cover letter can help you create an application that may appeal to hiring managers. In this article, we explain how to write an administrative specialist cover letter and provide an example cover letter for guidance. When you're ready to assemble your application materials, write your cover letter, review a resume sample and upload a resume file or build an Indeed Resume to begin the application process. Cooper Stew
Boston, MA
192-555-0175
copper.stew@email.com June 6, 2023 Dear Hiring Manager, Thank you for considering me for the position of Administrative Specialist at Sloan and Stevenson Tools, Inc. After six years of working as an administrative assistant at a fast-paced technology corporation, I look forward to bringing my dedication and skills to the Sloan and Stevenson team and to continue to advance my career with you for many years to come. While I have always been a highly organized and attentive individual, it wasn't until I began my first Administrative Assistant role that I discovered how much I enjoy furthering the mission of a company by coordinating with others. Since beginning work with my current company, I've supported seven company members, completing tasks like scheduling, emailing, taking phone calls and assisting with company reports. At the suggestion of my current supervisor, I took an administrative leadership course last fall, which has helped prepare me for advanced Administrative Specialist duties like leading research, coordinating presentations and managing lower-level team members. I'm excited to advance my career with this transition to an administrative specialist role, and I feel confident that my skills and training have prepared me for it well. I'm also confident that Sloan and Stevenson Tools, Inc. is the perfect organization with which to make this transition. I've always appreciated tools and tinkered as a hobby, so I understand the product well. I look forward to joining a peer-focused team and contributing to a product that is based here in Boston. After reading this letter, I hope you agree that my administrative skills and my professional values make me an ideal candidate for your open position. I know this company is growing quickly, and also know I can help facilitate that growth. Please feel free to contact me using the information listed above if you'd like to discuss the matter further. Thank you for your time and attention. Sincerely,
Cooper Stew To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write an administrative specialist cover letter

You may use these instructions to help you write an effective administrative specialist cover letter in eight steps:

1. Outline your letter

Creating an outline can be a useful way to organize your cover letter before you begin writing. You might begin by brainstorming what makes you a valuable candidate. Create a list of experiences, skills and areas of knowledge you'd like to mention in your letter. Consider reviewing the job description to learn more about the job responsibilities and then include relevant abilities in your list. Next, brainstorm reasons you're applying to the company and elements of the position or company that you appreciate. It may be useful to visit the company website to learn more about its mission and culture. After completing your brainstorming session, organize your list of ideas into paragraphs. You may refer to this outline throughout the writing process. If you decide to shorten your cover letter to make it more concise, you can also use this list to make an informed decision about what to eliminate. Related: How To Write a Cover Letter (Plus Tips and Examples)

2. Fill in your header

The header is the informative text at the top of your cover letter that can help the hiring manager stay organized and identify you as the candidate. In this section, include your full name, your location, your phone number and a professional email address, each on an individual line. Next, write the date on which you're applying. Finally, address the cover letter to the hiring manager. If you know the name of this individual, you may greet them by name to make the application review process personal and demonstrate your dedication to the opportunity. If you don't know the hiring manager's name, you may address your letter, "Dear Hiring Manager," instead. Related: How to Address a Cover Letter (With Examples)

3. Write an introduction

Begin this paragraph by introducing yourself and naming the role to which you're applying. You can then give a brief overview of your qualifications and the reasons you're a valuable candidate. For example, you might state your number of years of experience or list relevant skills you can bring to the role. Consider using descriptive adjectives to describe yourself and convey your abilities concisely. For example, you might describe yourself as an "attentive and diligent administrative assistant" to express your focus and attention to detail. You may also list one or two reasons you're choosing to apply to the available administrative specialist position with that specific company. It can be helpful to write your introduction with a tone of excitement to demonstrate your enthusiasm for the opportunity. Related: FAQ: What Does an Administrative Support Specialist Do?

4. Describe yourself in more detail

Next, include a paragraph that focuses on your career and skill set. You may list relevant previous positions and describe the skills you gained at each one. You may also choose to discuss why you became an administrative specialist. This level of personal detail may help the hiring manager notice your application and differentiate you from other candidates. It can also be helpful to list any awards or achievements you've earned in the workplace, particularly those that demonstrate the skills relevant to an administrative specialist position. Related: Administrative Skills: Definition and Examples for Your Career

5. Discuss the opportunity

In the next paragraph, discuss the position and company to which you're applying in more detail. At an interview, hiring managers often ask candidates why they want to work for their company. You can answer this question in your cover letter to help the hiring manager understand your motives. Consider explaining why the company mission, values or culture align with your professional goals and beliefs. You can also discuss specific projects or teams that you're excited to join. Related: The Complete Guide To Researching a Company

6. Write a brief conclusion

In your last paragraph, reiterate why you're a suitable candidate in one or two sentences. This may include a summary of your most valuable experiences and skills. You may also provide one more reason why you're excited to work with the company. This can help end the cover letter with an enthusiastic tone. Finally, thank the hiring manager for their consideration and invite them to contact you with any further questions. If you have preferences for methods of contact, it can be helpful to ensure they're clear so the hiring manager can contact you easily for an interview. Related: How To Write a Conclusion (With Tips and Examples)

7. Sign off

Finally, sign off with a final greeting that is friendly and professional. Messages like "Thanks," "Cheers," or "Warmly" may better suit a personal letter to a friend or colleague. Instead, consider more professional farewell greetings like "Sincerely" or "Thank you for your time." After the final greeting, sign your full name to conclude your letter. Related: How To End a Cover Letter (With Examples)

8. Proofread

After you finish writing your cover letter, proofread it carefully before submitting it to potential employers. This can help ensure that your final product represents your full professional potential. There are a variety of proofreading techniques you can utilize. You may put the letter away for a few days before reviewing it, then read it aloud. These techniques may be particularly helpful for assessing the clarity of your letter. To proofread for spelling and grammar, consider printing your cover letter out and reviewing it using a pen and paper. You can also ask a friend to proofread your cover letter. This individual may be able to offer a new perspective and help you discover ways to improve your application that you, as the author, may not have considered. They can also help identify and fix minor errors before you submit it to potential employers. Related: 27 Proofreading Tips That Will Improve Your Resume Please note that none of the companies mentioned in this article are affiliated with Indeed.