Assistant Administrative Resume Examples and Template

An administrative assistant is an office professional who keeps offices and company buildings organized. They may have duties such as scheduling meetings, creating calendars and preparing reports about the effectiveness of an office. As you prepare to write a resume for an administrative assistant position, you can look at the job description for the deposition you want to customize your professional documents. This lets you create a specific resume that targets the needs of the organization with which you want to work. You can also look at resume samples to understand how other professionals organize their documents. In this article, we discuss steps you can use to write an administrative assistant resume and show you two examples of resumes you can use as models for your own. When you're prepared, you can upload a resume file or build an Indeed Resume to help you complete your application processes. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write an administrative assistant resume

Below are steps you can follow to write an administrative assistant resume:

1. Create a format and theme for your resume

Creating a format for your resume can help it be more noticeable than other resumes for the same position. Making sure you highlight who you are as a professional can show a potential employer you're confident your abilities can benefit their organization. You can also make your resume more noticeable by choosing a theme. A theme is a set of colors and a font that you use to differentiate your resume from the standard black text on a white background that many resumes have. When you choose fonts and colors, make sure they're consistent and you can read them easily. Related: How To Write Resume Headers

2. Write a professional resume summary

A professional summary is a brief two- to three-sentence-long summary of the contents of your resume. For an administrative assistant position, you can focus on the number of years of experience you have in office settings and focus on your scheduling and organization skills. You can highlight your skills effectively by choosing one of your best skills and describing how those skills can help you meet the needs of the organization with which you want to work. If you're unsure what skill to write about, look at the job description and pick the one you think is most important. Related: Learn About Being an Administrative Assistant

3. List your education

Administrative assistants can have a variety of education from a high school diploma or GED equivalent to a bachelor's degree. While entry-level roles rarely require more than a high school diploma, more specific roles later in your career might require you to have some college education. When you list your education, start with your highest level of education and list them in reverse chronological order, with the most recent first. This can help a hiring manager easily identify when you received your most recent education. Related: FAQ: What Degree Does an Administrative Assistant Need?

4. Describe your work experiences

As an administrative assistant, you may have a lot of experience working in offices. While you may have specific skills in one industry, many of your skills are transferrable between administrative assistant positions. This means it's important to highlight the specific duties you had in each role. When you write this section of your resume, include the job titles you had, your start and end dates for each position and the name of the organizations you worked with in reverse chronological order. Then write about your duties in each position. Related: 30 Career Paths for Administrative Assistants

5. Include a list of relevant skills

Relevant skills are ones you can use to complete the duties of the role you want. For an administrative assistant, these may include skills in organization, time management, scheduling and writing. Including these skills in their own section can help a hiring manager easily identify whether you're an excellent fit for their role. As you write this section, prioritize skills the employer notes in their job description, then the skills you're most comfortable using. These may include a variety of hard skills such as using computer programs and soft skills such as communication. Related: 8 Must-Have Administrative Assistant Skills

6. List your administrative assistant certifications

Administrative assistants may have one or more certifications that show they have specialized training in their field. These can help a potential employer see you've developed skills beyond what you might learn from a specific job or during your education and can make it more likely you get the role you want. When you list your certifications, include the name of each certification you have, the organization that confers that certification and the year you achieved it or its expiration date. Related: Administrative Certifications: Benefits, Types and Examples