Office Administrator Cover Letter Example and Template

Office administrators maintain records, organize office space, serve clients and perform other administrative tasks. They work in a wide range of industries, including healthcare, financial services, non-profit organizations and government agencies. If you enjoy creating systems that help your colleagues in their daily work, becoming an office administrator might be the right job description for you. In this article, we discuss the components of an office administrator cover letter, provide tips for writing your own letter and share an example of a cover letter for your reference. Once you're done crafting all of your application materials, upload a resume file or build an Indeed resume to start applying for office administrator jobs. Amy Diaz
Marietta, Georgia
773-555-0100
amy.diaz@email.com March 25, 2022 Dear hiring manager, My name is Amy Diaz, and I'm writing to express my interest in the open position of Office Administrator at McKeegan Financial Services' East Cobb office. As an experienced administrative professional with over six years of experience supporting leaders in the financial services sector, I am excited at the opportunity to bring my organizational and interpersonal skills to serve McKeegan Financial Services' partners and clients. My experience in financial administration makes me an excellent candidate for the position. In my last role with Service Financial Partners in Philadelphia, I served as the lead administrative professional for an office of forty accountants and tax advisors. To support the firm's goals, I handled all incoming communication, drafted internal memos, created organization systems and performed audits on client records to ensure compliance with state and federal regulations. I also designed an internal practices wiki, giving the HR department a safe place to store training documents and improving the onboarding experience. Along with my administrative abilities, I possess strong communication and interpersonal skills that allow me to collaborate effectively with a wide range of colleagues and outside vendors. I am patient, empathetic and dedicated to helping clients and colleagues find the best solution to any administrative problem they face. My strong technical skills allow me to learn new software platforms quickly and train others to use them effectively. Also, I'm fluent in both English and Spanish, which can help me communicate with clients and vendors. I believe I can use my skills to help McKeegan Financial Services continue its tradition of excellent customer satisfaction and financial compliance. To facilitate the application process, I've attached a copy of my resume and information for three professional references to this document. Please feel free to contact me via phone or email if you have any questions about my qualifications. Thank you for your time and consideration. I look forward to discussing the opportunity with you. Sincerely,
Amy Diaz To upload the template into Google Docs, go to File > Open > and select the correct downloaded file. Related: Resume Samples and Templates To Inspire Your Next Application

What to include in an office administrator cover letter

While the contents of a cover letter might depend on your experience and the job requirements, many cover letters for office administrator jobs include the following content:

Contact information

A cover letter gives the hiring manager an invitation to contact you and schedule an interview. To make it easy for the hiring manager to reach you, include several methods of communication in your cover letter. Typically, cover letters include your full name and email address. You can also include your home or mobile phone number, so the hiring manager can call you with any questions they might have about your experience or skills. If you have an online portfolio of previous work projects or a professional social media account, you might include that information in your letter. Related: Learn About Being an Office Administrator

Professional experience

In your cover letter, you can describe your professional experiences in more detail than you might in a one-page resume. When you describe your prior positions, include information about your title and responsibilities. If the position was in a different industry than your desired job, you might explain how your tasks related to the job description. You might also include any awards or recognition you earned during your time in the role. Finally, describe key administrative projects you completed, like reorganizing a filing system, building a wiki or training new employees, and explain what you learned from your experiences. Related: 8 Office Skills Administrative Employers Are Looking For

Relevant skills

Describing your pertinent skills can show the hiring manager that you can surpass the job requirements, giving you an advantage in the hiring process. Office administrators use a wide range of technical skills, which allow them to manage an office smoothly. You might list software products that you can use or administrative procedures you've mastered. Because office administrators work with a wide range of people, you might also describe your soft skills, like empathy and problem-solving. Finally, include any languages you speak to show the hiring manager your ability to communicate with clients and colleagues. Related: Soft Skills: Definitions and Examples

Goals

In your cover letter, you can explain why you want to work as an office administrator for the organization by connecting the role to your professional goals. Including this information can show the hiring manager you are enthusiastic about the position. Describe what you hope to accomplish in the role and how your tasks can support the organization's mission. For example, if you're applying for a position as an office administrator at a healthcare facility, you might describe your goal to support doctors and nurses in their efforts to provide care to members of the community.

3 tips for writing an office administrator cover letter

Here are three strategies you can use to create a strong office administrator cover letter:

1. Review the job description and company website

By learning about the position and the company's mission, you can connect your experiences and skills to the requirements. Before writing your cover letter, you might reread the job description and take notes on key responsibilities and required skills. That way, you can mention prior experiences you have that match the position. You might also look at the company's website to find out about the organization's values, which you can mention in your cover letter. Many companies publish this information on a mission statement page.

2. Address your letter to the appropriate person

Beneath your contact information, include the information for the hiring manager, recruiter or other person in charge of the hiring process for the position. You can often find this information in the job posting or by looking on the company's website. When you address the letter, use their first and last name, followed by the company name and address. If you can't find the hiring manager's name on the job description or website, you can address the letter to the hiring manager. For example, you might begin your letter by writing something like:

Dear Jane Smith
Dear hiring manager

3. Carefully edit and proofread your letter

By rereading and editing your cover letter, you can ensure it has a professional tone and is free of errors. A polished cover letter can show a hiring manager that you have excellent written communication skills, which can be important for an office administrator who writes newsletters, email correspondence and other material. Consider using a browser plug-in or other software to check your punctuation, pronoun use and subject-verb agreement. You can also ask a friend or family member to read your letter and give you feedback about your word use and tone. Related: Is a Cover Letter Necessary? (With Other FAQs About Cover Letters) The model shown is for illustration purposes only, and may require additional formatting to meet accepted standards. Please note that, at the time of this article's writing, the company, institution or organization mentioned in this article may or may not be affiliated with Indeed, and their mention in this article does not imply a business relationship with Indeed.