Administrative Assistant Resume Examples and Template

Becoming an administrative assistant or continuing to advance in this field can require particular skills, experience and education. Whether you're choosing this role or another position as a career path, a resume is often the first opportunity to show hiring managers why you're the best fit for a position. Reviewing resume examples can help you create a document that can show hiring managers why you provide benefits that competitive applicants don't. In this article, we share some tips you can use for your administrative assistant resume and provide examples for you to review when you create yours. When you're ready, you can upload a resume file or build an Indeed Resume to help you start or continue your career. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

Tips for creating an administrative assistant resume

Here are some tips you can use when creating an administrative assistant resume:

Showcase your skills

Many companies hiring for an administrative assistant role want to ensure you have the right skills to perform the role effectively. This role entails helping managers or other members of leadership fulfill their daily duties, so including a combination of administrative, technical and personal skills can showcase your abilities. Some skills you might want to add include:

Computer skills: A lot of your responsibilities might relate to scheduling on a computer, responding to emails or managing spreadsheets. You can include specific software you've used to show your capabilities with common technology.
Organizational skills: Administrative assistant roles often manage files and information for the person or group they support. This requires organization, both physically and digitally, so everyone can easily access the materials they need.
Time management: Each day, you might have unique responsibilities and recurring tasks to complete. This requires you to know how to prioritize tasks, manage deadlines and multitask.
Communication: Communication skills are vital for administrative assistants, as they often work with many people through email and phone calls. Highlighting this on your resume can show that you're able to work with unique personalities, understand complex requests and provide useful information.

Include a professional summary

A professional summary near the top of this type of resume is one way you can highlight your skills and achievements. In a few short sentences, you can describe what type of an assistant you are by describing how much experience you have, what responsibilities show your capabilities and which accomplishments best showcase your abilities. Consider tailoring this toward particular jobs if you're changing careers and framing this as an objective. Related: Administrative Assistant vs. Receptionist: What's the Difference?

Describe your professional experience

Your professional experience section can show how you applied the skills and qualities you've mentioned in other sections of your resume. Where possible, describe your key responsibilities and what you accomplished in bullet points. You can also include quantifiable metrics that can show the specific impact you've had in previous roles. Related: Administrative Assistant Resume Templates and Examples

Highlight your education

Many administrative assistant positions require only a high school diploma or equivalent. For some, like executive assistant roles, they might require a bachelor's degree. Even if you don't see education requirements on a job description, it can show your commitment to learning to include it. Similarly, if you have work experience from the time when you earned your degree, hiring managers might see that you're able to multitask. Related: What Can You Do with an Administrative Assistant Degree

Use strong verbs

Strong verbs can help hiring managers picture you as their new administrative assistant. You can start with action verbs like managed, oversaw, filed, coordinated or drafted. These can also be keywords that you might find in the job description and help your resume pass through any automated scans a company might run.

Show how you plan to help

If companies are hiring an administrative assistant, it's likely they need help with the administrative and basic tasks of their job. Throughout your resume, consider including information that shows hiring managers how you can help them with your skills and expertise. By highlighting responsibilities regarding how you increased efficiency or managed certain responsibilities in previous roles, they can understand the value you might bring to the available role.