Medical Records Clerk Cover Letter Example and Template

Medical records clerks manage patient files in medical facilities, such as hospitals and clinics. This includes collecting information, filing documents and providing records or forms to nurses and doctors on staff. It's a job that requires an understanding of medical terminology and a high level of confidentiality. If you want to work in a medical setting in a non-physician or nurse role, you might consider becoming a medical records clerk. In this article, we explain how to write a medical records clerk cover letter and provide an example and template to guide you when crafting your own. Consider reviewing some job descriptions while writing your cover letter. You can also explore resume samples to help you create a resume that matches your cover letter. Once you have your application materials ready, upload a resume file or build an Indeed resume to start applying for medical records clerk jobs. Brittany Wilson
Indianapolis, IN
563-555-0137
brittany.wilson@email.com May 1, 2023 Dear Hiring Manager, Hello, my name is Brittany Wilson, and I'm writing to apply for the position of Medical Records Clerk at Musbit Hospital. I have five years of experience in data entry, and I'm currently working on an associate degree in health information technology. This degree is only going to make me a better Medical Records Clerk as my education progresses. I'd love to begin work with your facility while I complete my degree. I currently work as a data entry clerk for a large finance group and previously worked as a data entry clerk at a local warehouse. I have experience with many types of data entry software, including software unique to the positions I've held. This makes me confident in my ability to learn any data entry software quickly, which can be helpful for starting a job right away. Between classes for my degree and extra courses I've taken online, I already have a solid familiarity with medical terms. I have many skills that would be a valuable addition to Musbit Hospital. Other than my ability to learn quickly, I'm also highly accurate. My current workplace performs regular audits on data entry work to confirm accuracy, and I always have a high placement among my peers. I also try to be proactive in asking clarifying questions or bringing potential errors to management. Thank you for your time and consideration. Please feel free to contact me by phone or email if you want to discuss my application further. I'm also available to schedule an in-person meeting. I'm completing my degree online, and my current job is part-time, so my schedule is flexible. Thank you again for this opportunity to join your team. Sincerely,
Brittany Wilson To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write a medical records clerk cover letter

Here are six steps for writing a medical records clerk cover letter:

1. Research the facility

Before writing your cover letter, it's a good idea to research the medical facility offering the position. This information can be helpful at all stages of the job search process, including the decision to apply, writing your cover letter, preparing your resume and completing interviews. For a medical records clerk position, you may want details like the type of medical facility, conditions they treat and, if possible, an idea of how many patients they have. You can reference this information in your cover letter to show the hiring manager you're knowledgeable about their facility. Related: Learn About Being a Medical Records Clerk

2. Introduce yourself

Begin your cover letter by introducing yourself to the reader. You can provide your name or state the position for which you're applying and summarize your qualifications. This gives the hiring manager a quick understanding of how well you meet the requirements and can encourage them to keep reading. Related: What Is a Medical Records Technician? (With FAQ)

3. Discuss your qualifications

Use the body paragraphs of your cover letter to discuss your qualifications, such as your education and work experience. Employers may only require a high school diploma or GED, but an associate degree can demonstrate a higher level of expertise, so be sure to include that in your cover letter, if applicable. If your work experience is in jobs outside of medical records, you can talk about transferrable skills from those other jobs. For example, if you worked in data entry in another field, you can focus on the data entry aspect. Related: 32 Career Paths in the Medical Field To Explore

4. Review your skills

You can use part of your cover letter to describe your skills to a potential employer. Focus on highlighting skills from the job description to show you're a good fit for the position. For example, if it's a position in the oncology unit at a hospital, they may express a preference for a medical records clerk who's already familiar with medical terms related to cancer. If you have that familiarity, you can talk about it in your cover letter and emphasize that it makes you especially ready to start the job. Here are some maintenance technician skills you might include in your cover letter:

Confidentiality
Organization
Communication
Data entry
Attention to detail
Computer skills
Time management
Problem-solving

5. Explain your value

Explaining why you're a good fit and what you can contribute to the team may help a hiring manager see your potential, which might lead to them wanting to know more about you. You can use the parts of your cover letter where you describe your qualifications and skills to explain your value. For example, if you have extensive experience in medical records or have worked in another area of the same medical facility, you can point out that this familiarity with the job or facility means you can get started quickly with less training. Related: How To Become A Medical Records Technician: 4 Steps

6. End with a call to action

Use the last paragraph of your cover letter to thank the reader, reiterate your interest in the position and provide a call to action. In a cover letter, a call to action typically encourages the reader to contact the applicant. You can do this by writing that you're open to answering questions by phone or email. You can also express interest in scheduling an in-person meeting to discuss your application. Related: Definitive Guide to Medical Office Administration Certificates

Tips for writing an effective medical records clerk cover letter

Here are some tips for writing a strong cover letter for a medical records clerk position:

Read the job description carefully

Before writing your cover letter, read the job description carefully. This ensures that you understand the position and know it's a good fit for you. It's also an excellent source of details that you can include in your cover letter, such as skills, experience and qualifications to highlight. Referencing the job description in your cover letter is a great way to show a hiring manager that you fully understand the position. Related: How To Write the Perfect Cover Letter (With Template and Example)

Review a variety of samples

When preparing to write a cover letter, it may help you to review sample letters. Sample letters can give you a better understanding of how to format a cover letter, what information to include and what kind of language to use. It can also help to review a sample letter for inspiration if you ever get stuck while writing your own. Read more: How To Use Cover Letter Samples

Write unique letters

A personalized cover letter can be more engaging than a generic cover letter, which can help it stand out among the many cover letters a hiring manager may read. You can repeat some standard passages, like sections describing your qualifications, but there are several places to customize in a cover letter. For example, it's important to customize the introduction since that includes the position you're applying for and may include details about your interest in the job. You can also adjust the qualifications sections based on the job description by removing less relevant skills and experience or highlighting others. Related: 7 Key Elements of a Successful Cover Letter

Mirror your resume

While writing your cover letter, look for ways you can connect it to your resume. On your resume, it's important to prioritize the information you include, such as skills and employment history. When writing your cover letter, focus on the information you highlighted on your resume and provide more detail. You can also connect your cover letter and resume visually by choosing templates that match, which can create an appealing, professional look for your application materials. Related: Here's Everything You Should Include on a Resume

Proofread and edit

Before submitting your cover letter with the rest of your application, it's important to proofread and edit it carefully. Try printing the letter off so you can read it on a page instead of on the screen since reading on a screen can sometimes cause people to skim over words. It can also help you to read the letter out loud to yourself at least twice. Read it once slowly, focusing on each word so you can catch typos, then again at normal speed so it's easier to notice awkward wording that you can improve. Related: 27 Proofreading Tips That Will Improve Your Resume Please note that none of the companies mentioned in this article are affiliated with Indeed.