Office Administrator Resume Examples and Template

An office administrator oversees the administrative operations at an office and helps keep the branch running smoothly. The job description for an office administrator can tell you about their specific job duties, such as ensuring all employees have the supplies they need and managing correspondence between employees and clients. If you want some guidance on how to write your own resume as an office administrator, review a few resume samples for tips on how to format it and what to include. In this article, we review what an office administrator is, discuss how to write a resume for the role and provide two resume samples, one for a professional with more experience and one for a new professional. When you're ready to start your own resume, you can upload a resume file or build an Indeed resume. To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

What is an office administrator?

An office administrator oversees the various administrative tasks at an office, such as answering phone calls and implementing new policies for organizing files. Office administrators can work in almost any industry, but they most often work in office environments at specific branches of companies. As these professionals often work and communicate with other employees and send information to clients, they typically have strong skills like interpersonal skills, communication and writing. Read more: Learn About Being an Office Administrator

How to write an office administrator resume

Here are some steps that can help you write your own office administrator resume:

1. Begin with your contact information

Start your resume by creating a section to showcase your contact information. This can be important because it offers employers the chance to learn your name and find ways to contact you. When writing this section, you can include the following details:

Your name
Your phone number
Your email address
Your city and state
A link to your professional website or portfolio

2. Write a professional summary

After your contact information, write a professional summary to discuss your professional background and key skills. As office administrators can work in many industries, you might use this section to highlight the industries you've worked in and the number of years you have in the field. When writing a professional summary, try to keep it between two and three sentences to ensure hiring managers can read it quickly, as they often review many applications at one time. Related: How To Write a Resume Summary Plus 5 Strong Examples [Video + Transcript]

3. Include your education

Next, make a section for your educational background. As the minimum education requirement for an office administrator is usually a high school diploma or GED equivalent, including that you've completed this level of education can show employers that you're qualified for the job. You can also include any degrees you have, as these can set you apart from other candidates who might only have high school diplomas. For each entry in this section, include the diploma you have, the school you attended and your graduation year if it's within the last three years.

4. Describe your work experience

When you finish your education, start describing your work experience. Here, you can discuss the specific job duties you had, which can show employers that you're prepared for work as an office administrator. For each entry in your work experience section, you can add your job title, the duration of your employment, your employer's name and location and a few of your essential job duties. Related: How To Describe Your Work Experience on Your Resume (With Examples)

5. List your skills

Another key part of an office administrator resume is the skills section. This is because office administrators usually have strong administrative skills, like writing, communication and organization, so showcasing these abilities can help appeal to potential employers. When listing your skills, you can also include a variety of hard and soft skills to be thorough. Related: 8 Office Skills Administrative Employers Are Looking For

6. Add your certifications

The final section to include in your office administrator resume is for your certifications. While certifications are usually optional for these professionals, there are many administrative certifications that can help you secure an office administrator job. For example, the Certified Administrative Professional (CAP) credential from the Institute of Credentialing Excellence is often the popular choice for office administrators. In each entry in this section, add the name of your certification, the certifying organization and the year you earned it. Read more: How To List Certifications on a Resume