Receptionist Cover Letter Example and Template

A receptionist is an administrative professional who manages the front desk at an organization. Their job description may include tasks such as answering phones, scheduling meetings, arranging travel, receiving and sorting mail and managing documents. If you're interested in working as a receptionist, it's important to understand how to prepare a resume and cover letter that best represent your qualifications. Reviewing resume samples and instructions for writing a cover letter may help you do so. In this article, we explain how to write a receptionist cover letter, offer tips for writing your letter and provide an example letter. Use this guide to help you create your own cover letter as you apply for jobs. For a more convenient job searching process, consider trying to upload a resume file or build an Indeed Resume. Hayden Portman
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haydenportman@email.com May 3, 2023 Dear hiring manager, I'm delighted to write to you today to share my interest in the Receptionist position available with McLean and Associates. As an experienced administrative worker with a diverse background, I believe this position may allow me to combine my skills effectively. I'm detail-oriented and an expert multitasker, and I'm excited about this opportunity with your organization. Before beginning my administrative career, I worked as a travel agent and booked all aspects of trips for many types of clients, including large groups for conferences. During this career, I developed my exceptional organizational skills and mastered the art of careful planning. This motivated me to pursue my current role as the receptionist for The Bloomwood Group. In this role, I've improved our digital organization to create a central database and implemented a new phone tree system to reduce client wait times for calls. One of the most exciting aspects of my job continues to be assisting with scheduling meetings and arranging travel. It's my understanding that McLean and Associates has representatives traveling consistently throughout the year and partners often to sponsor local conferences. I'm confident that my combined experience makes me uniquely qualified for this role, and I'm excited about the opportunity to show you my skills. I appreciate your time and consideration. I look forward to learning more about this role and speaking with you soon. Please contact me with any questions you have or to schedule an interview. I'm available at your convenience. Best, Hayden Portman To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write a receptionist cover letter

Follow these steps to write a receptionist cover letter:

1. Format your letter

Decide how you want to create your cover letter, such as by using an online resource or your preferred word processing program. These programs may allow you to create your own document or use a pre-created cover letter template. Start a new document, and set the margins to 1-inch. Choose a professional font, such as Arial or Times New Roman, and set it to a 10- or 12-point size. Read more: How To Format a Cover Letter (With an Outline and Examples)

2. Create a heading

Add a heading to the top-left corner of your letter. Use this heading to list your first and last name, your phone number and email address. Press "Enter," then add the date you're sending your letter beneath your contact information. Related: 7 Key Elements of Successful Cover Letter

3. Address your letter

Greet the reader with Dear hiring manager followed by a comma. This provides a professional opening to your letter. If you know the name and title of the hiring manager, you may choose to use this instead. However, hiring manager is an acceptable default option.

4. Specify the position you're seeking

Open your letter by discussing the position you're applying for, and include the organization's name. Consider discussing how you learned about the opportunity, such as through a personal referral or via an online job posting. This may also be a good opportunity to highlight your excitement about the position. Related: 7 Powerful Wats To Start a Cover Letter (With Examples)

5. Explain your interest

Expand on the specific reasons why you're excited about this specific job opportunity with this particular employer. Be sure to focus on how the organization may benefit from hiring you, and avoid speaking negatively about your current employer. For example, some topics you may discuss include particular aspects about the job that interest you or aspects of the company's values that align with your own. Related: 7 Reasons To Become a Receptionist (With Duties and Skills)

6. Share your qualifications

Highlight your skills, certifications and experience that align with the job requirements. Use your cover letter to supplement the information on your receptionist resume, not duplicate it. Showcase your most relevant and compelling qualifications, and include details on how they make you an ideal candidate for this role. Related: Receptionist Skills: Definitions and Examples

7. Emphasize your interest

Reiterate your interest in this particular role, and try to connect it to your experience. Consider discussing your passion for your career, and highlight specific details about why you want to work with this organization. For example, you may discuss your interest in pursuing a role that allows you to use your organizational skills to help improve the efficiency of the organization. Related: Cover Letter Basics (With Tips and Template)

8. Include a call to action

Finish your letter by thanking the hiring manager for reading it. Add a call to action that encourages them to contact you and concludes your letter positively. For example, you may prompt them to schedule an interview you with at their convenience or encourage them to contact you with further questions they have for you. Read more: How To Write a Call to Action in Your Cover Letter

9. Add a signoff

Provide a signoff statement after your conclusion. For example, type Regards, Sincerely or Best, and follow the signoff with a comma. Press "Enter," then type your first and last name. Read more: How To End a Cover Letter (With Examples)

Tips for writing a cover letter

Consider these tips to help you write a receptionist cover letter successfully:

Be concise. Limit the length of your cover letter to only one standard-size page. This helps you focus on including the most important information and demonstrates your respect for the hiring manager's time.
Follow the directions. Review the job application for instructions about whether to include a cover letter and where to send it. This also demonstrates your ability to follow directions and mind details, which is important as a receptionist.
Include examples. Provide relevant examples to highlight your qualifications and to complement your resume. If possible, share numerical data to help support your achievements.
Incorporate keywords. Refer to the job posting to identify particular duties, experience or skills it discusses, and include these throughout your letter naturally. This can help best demonstrate why you're an excellent candidate.
Proofread your resume. Read your cover letter after writing it to identify any potential grammatical mistakes. It may also be useful to try reading your letter out loud or to ask someone you trust to proofread it, too.
Research the company. Learn about the organization you're pursuing, especially its mission, vision, values and goals. Including how this information aligns with your personal beliefs may help demonstrate how you're a good candidate for the job.