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Hire a Mover or DIY? The Cheapest Way to Move Across Country
So you’re moving across the country. Or at least a big chunk of it.
Perhaps you’re looking forward to a new job, a different climate or better schools for your kids. Or maybe you’re moving for a less pleasant reason, and you wish you didn’t need to move. Either way, you need to find the cheapest way to move your stuff from one place to another. That should be the easiest part, right?
Not necessarily.
The process of acquiring a rental truck or hiring a moving company can be complicated and confusing. You can definitely make the wrong choices if you don’t consider all the factors involved in cross-country moving.
You can make things easier on yourself by doing your research and being alert to some basic guidelines. We’re here to help! Read on for suggestions about how to choose truck rental companies or moving companies, avoid pricey services you don’t need, and other ways to save money on your long-distance move.
There is a migration trend occurring in the United States. Thanks in part to the growth of full-time remote employment, as well as climate changes, many citizens are moving from one place to another. Many of those transplants are moving from one state to another, and from one region to another.
According to the 2020 census, the states seeing the largest population growth are those which take the word “remote” seriously. Utah (18.37% increase) and Idaho (17.32%) saw the largest population increase from the previous census in 2010. North Dakota and Nevada were also in the top five, joined by Texas.
Of the major metropolitan areas in the country, nine of the 10 cities with the largest population growth from one census to the next were in Florida (Myrtle Beach, South Carolina, topped the list). Six of the nine Florida cities in the top 10 growth metros were beachfront areas, which is both expected and surprising, as changes in weather patterns and concerns over rising sea levels expand.
Data for 2022 showed an increased interest in moving to out-of-the-mainstream locations like Alaska, Maine, Montana and Vermont. Imagine how much difficulty exists in moving to Alaska!
All of that aside, you are moving, and you need to do so in the most financially efficient manner possible. Here is what you need to consider.
Either you don’t trust anyone else to handle your personal property or you don’t feel like paying someone else to do it. So you have decided to move yourself across the country.
According to move.org, the average cost of a rental truck for a local move as of December 27, 2022 is $130, and the average cost for a long-distance move is $1,780. Gasoline prices are going to increase those estimates.
Here are some things to consider before shopping around for rental trucks and planning your costs.
What to Know About Moving Yourself
Let’s look at some of your choices. We compared prices at four popular rental-truck companies for someone moving a one-bedroom apartment from Chicago to Boston (approximately 1,000 miles) on April 27, 2022. (Note: These estimates do not include hauling a vehicle. Doing so adds an array of additional cost considerations).
The estimated price for a cargo van from Budget is $1,341. These vehicles are not difficult to drive (automatic steering, steering wheel situated similar to a car) and are large enough for a mattress, box spring, couch and dresser.
Budget also offers unlimited mileage, which is a huge benefit.
The price increases by about $300 for a 12-foot truck that can hold two rooms worth of furniture.
At the time of this writing, Budget was also offering a 20 percent discount on your first rental. If you have never rented from Budget before, this is an excellent money-saving perk.
Enterprise is likely to have much lower rates, but it does not offer a free quote online. The price quoted here was obtained through a phone call.
And there’s a hitch: Enterprise requires that you return the vehicle to the place where you picked it up. That means you or someone else would need to drive another 1,000 miles back.
Enterprise also frequently suffers from low availability of cargo vans. The further in advance you plan, the better your chances.
Enterprise quoted the rate of $100 per day from Boston on April 27, 2023 returning on April 30, 2023, with 300 free miles. There is a charge of $0.19 per mile thereafter. For a trip of 2,000 miles, the additional charge would be $323 (1,700 at $0.19 per mile). That’s a total of $623, which is a real deal. The question is whether you want to spend the time (which is money) to return the truck back to Boston (or wherever you are starting from).
The total is obviously much less than the others if you don’t consider time to return the truck as money.
Penske now offers a 12-foot high cargo van for $1,321 with unlimited mileage.
Checking rates at Penske showed that the farther out you make the reservation, the lower the cost, sometimes by hundreds of dollars. There are also some busy times (summer months) that can increase the cost. Plan as far out as you can to take advantage of rate improvements.
The U-Haul rate quote for a 10-foot cargo van here is for five days of use and up to 1,166 miles, after which a mileage charge of 49 cents per mile would be added.
U-Haul has trucks ranging from an 8-foot pickup to a 26-foot moving van. U-Haul has 20,000 rental locations in the United States and Canada.
Rather than driving a truck yourself, you can hire a company to bring a relo-cube to your home. You pack the unit yourself, it is picked up by the company contracted and delivered to your new address, where you unpack it. Most companies offer three days to pack the unit and 3 days to unpack it.
This is a cheaper option than a full-service moving company (as listed below) and prevents you from the headache of driving a truck cross-country, or pulling it into a gas station every four hours.
Perhaps the best known of these types of companies, U-Pack offers a quote of $1,735 for a cube that will fit the furniture from a 1-bedroom apartment. The quote says it is all-inclusive, which means there is no additional mileage fee.
Pods does not offer online quotes. You need to make the call, which takes up to 15 minutes (they want to determine precise what size cube you need). The advantage to Pods is that they offer off-site storage for your cube if you cannot move in right away.
Like PODS, Pack-Rat requires a phone conversation to determine the proper size of cube, but also to offer lower rates based on cube availability if you are flexible in your move dates.
So you’ve decided you need professional movers to get your personal items from Chicago to Boston. Congratulations! You’ve just removed a lot of headaches from the process (who will help me load and unload, can we lift that couch, am I comfortable backing up a truck?).
But you’ve also added an entirely new degree of examination and research to your cross-country move because you’ll need to pick a moving company.
You really do have ways to reduce your costs — as well as avoid potential losses due to breakage. And you have many things to consider before you contact a moving company. So let’s begin the process of finding the right mover for you.
Moving companies charge based in part on the number of items and the total weight of the items they transport. So if you want to save money, it’s up to you to reduce that number and weight.
Depending on the distance you are moving, you can try to move as much as you can in your own vehicle. If you are moving less than a day away by car, you could transport as much as possible in your car or truck, if necessary finding a storage place to hold those items until your new home is ready for you.
There is another way to reduce your costs: Reduce the number of items you’re moving. There might be items you won’t need in your new home. And it might be cheaper to replace some items than transport them (that orange sectional you’ve been hauling around since your college apartment, for instance).
Yes, you hate garage sales as much as you hate moving. But today there are many internet sites that will help you sell stuff you don’t want to pack, or don’t need any longer.
Have fun getting rid of stuff!
You have determined the items that you need professional movers to transport to your new home. This next step is really boring and very important.
Take an inventory.
You need to write down every item you are sending with a moving company, and its approximate replacement value. Even the best movers break stuff, and items can get lost in the shuffle.
The movers are going to want to know what furniture they are moving and how many boxes they will be lifting. They don’t care what is in the boxes, but you do. So you need to do the due diligence to make sure you don’t suffer financial loss if there’s any breakage.
If you are driving a vehicle to the new location and can carry your most precious items in the car with you, do that. Murphy’s law suggests that the greater the value of an item put on a moving truck, the more likely it is that item will be lost or broken.
If you are moving without benefit of a personal vehicle, then you need to pack everything to the best of your ability (you could also pay the moving companies to do the packing for you if you want).
There are ways to tell if you are working with a moving company that values your business and your property.
Some well-known moving companies offer online estimators to give you some idea what your move will cost. Others will ask you a few questions online, then have a sales agent contact you with an estimate, but it can all be done over the phone.
United Van Lines, for example, asks whether you:
The quotes you get from an online form are not binding numbers, but instead jumping off points which will then be nailed down after an estimator looks over your job.
Here are three companies that offer quote ranges from someone who is moving from Chicago to Boston on Aug. 30, 2021, with items from a one-bedroom apartment. The estimates were collected one month prior to the moving date.
The Allied website asks if you are moving “not much,” an “average’’ amount or “a lot,” which is probably a variable that will be settled when an estimator actually looks over your moving needs. That explains the approximately $700 difference in estimates.
Rated the best company by move.org, International Van LInes does not offer a quote without talking to an agent. However, it did offer a 15-20% discount if you are flexible with your dates, and suggested a lower rate for a “consolidation move” (your items being moved with someone else’s at the same time).
Like Allied, North American offers a range of estimated prices based on how you answer the question, “how much stuff do you have?” It works out this way:
The U-Pack estimate includes information other websites don’t offer initially: the items will be moved to the new location in five to seven days. That will be a question to ask other movers when they call you to set up an appointment for a physical estimate of moving needs. (Unlike the other movers listed here, U-Pack does not offer packing services.)
Your move across the country won’t get any easier the longer you put it off. The earlier you start the process, the more likely you will save money on rental trucks or moving company contracts.
To find the cheapest way to move across country, consider all your options and all of your preferences. Do you want to do it yourself? Can you do it yourself? How much of your personal stuff do you want a mover to be responsible for?
Pull out your yellow legal pad, write down your needs, make your inventory, decide your budget, and start your internet search. Make sure your phone is fully charged, because once you start asking for quotes you’ll get a lot of phone calls.
Kent McDill is a veteran journalist who has specialized in personal finance topics since 2013. He is a contributor to The Penny Hoarder. Information from former staff writer Carson Kohler was used in this report.
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