Personal Assistant Cover Letter Example and Template

Personal assistants provide support to business executives and professionals in a variety of industries by engaging in clerical tasks like answering phones, scheduling appointments, filing documents, making copies and sending mail. If you have an interest in customer service and you enjoy providing support to others, this might be a job description that fits you. Before you submit your application materials, it's beneficial to learn how to structure your cover letter and review a few resume samples to see what to include in your own. In this article, we discuss the steps you can take to write a thoughtful cover letter, provide tips to help you write your own more effectively and provide an example cover letter to guide you in the process. When you're ready, you can upload a resume file or build an Indeed Resume to begin applying for personal assistant positions. Samantha Williams
777-555-0122 | sam.williams@email.com | Lincoln, NE 68501 May 3, 2023 Dear Hiring Manager, It's my pleasure to introduce myself as a candidate for the position of Personal Assistant at Greenhurst Financial. As a highly organized, adaptable and energetic individual with a bachelor's degree in business management and previous experience working as a Secretary for a large financial firm, I'm excited by the opportunity to provide support to your company's executives. I've always had an interest in helping others, and I feel that this position will allow me to further develop my professional skills. As a business major at Blue Frost University, I was able to develop my skills in business writing, professional ethics, organization and leadership through projects and coursework. During my internship as an Administrative Assistant at Sioux Capital, I handled all incoming communication, delivered emails to 100 different clients, assisted the accounting team with report preparation and developed a file system that increased efficiency by 15% and saved the client services department 30 minutes each day. In addition to my administrative skills, I possess strong communication and time management skills from my recent position as a Secretary at James Michael Financial Services. In this position, I arranged over 50 weekly appointments, prepared and typed 10 weekly reports and developed meeting agendas. I also have technical skills that include data entry, email management and knowledge of scheduling software. I greatly appreciate your time and consideration for the position of Personal Assistant. With my previous experience managing a variety of tasks and providing support to business professionals, I'm positioned to exceed your expectations for the role. I look forward to hearing back from you to discuss my qualifications in further detail. Sincerely, Samantha Williams To upload the template into Google Docs, go to File > Open > and select the correct downloaded file.

How to write a personal assistant cover letter

While the contents of your cover letter may vary, depending on how much relevant experience you have, it's important to learn how to structure your letter to make it as professional and engaging as possible. Here are the steps you can take to write an engaging cover letter for personal assistant positions:

1. Read the job posting

Before you begin writing your cover letter, it's important to review the job posting for the personal assistant position to see what its requirements are. This can help you determine if you meet the minimum qualifications for the position. Most personal assistant positions require candidates to have at least a high school diploma, along with relevant experience in clerical or secretarial positions. As you're reviewing the posting, take note of any relevant keywords or short phrases that relate to the position's requirements. Doing so can help you become better prepared to create a cover letter that appeals to potential employers. Related: Everything You Need To Know About Job Keywords

2. Research the company

In addition to reviewing the job posting, locate the name of the company that's hiring a personal assistant to obtain a better understanding of what the organization does and what its mission is. This can help you determine whether your specific qualifications match the needs of the company. Larger, more well-known companies may expect more from personal assistants than smaller organizations in more niche industries. This research can also help you demonstrate to hiring managers that you're familiar with their company and its goals in your letter.

3. Include your contact information

You can begin your cover letter by listing your full contact information so that hiring managers have a method of contacting you if you progress in the application process. Include your first and last name, along with your email address and phone number. Below that information, list your city, state and zip code. This information is useful because it lets employers know whether you're in the same geographic area. Related: Cover Letter Basics (With Tips and Template)

4. Write a salutation and a concise introduction

Start your cover letter with a proper salutation such as "Dear Hiring Manager," or "Dear" followed by the hiring manager's first and last name. This helps to personalize your letter and may even demonstrate to them that you're a serious candidate who's worth their consideration. After your salutation, add an introductory paragraph that details your interest in the position and addresses your background and basic qualifications. It's important that you make this paragraph attention-grabbing and use it to explain why you feel you're an ideal candidate for the role of a personal assistant. Related: Writing Salutation for Letters: Tips and Examples

5. Discuss your most relevant experience

After your introductory paragraph, write a strong body that explains the experience you've had that's prepared you for being an effective personal assistant. Try to avoid simply re-stating what's already on your resume. Instead, supplement what's in your resume by mentioning a few key accomplishments that you haven't listed. If you're making a career switch, you can mention the customer service experience or skills you have that make you an appealing candidate. When mentioning specific achievements, consider using quantifiable facts and data to back up your claims properly. Related: How To Write a Cover Letter With No Experience: Your Entry-level Cover Letter

6. Demonstrate your research

In addition to mentioning your background and experience, include elements about the company itself in your letter, along with keywords from the job posting. For example, if the posting mentions that organizational skills are required to apply, you can mention that you have those skills somewhere in your letter. Use your research to address how your qualifications match those of the company and how your unique experience can contribute to its overall mission. This can demonstrate to employers that you have a genuine interest in succeeding as a personal assistant. Related: Cover Letter 101: Everything You Need To Know

7. Write a memorable conclusion

Use the final paragraph of your cover letter to thank the reader for their consideration and summarize your relevant qualifications. Be sure to demonstrate the same level of enthusiasm in your conclusion as in your introduction by mentioning that you look forward to hearing from the employer. You can also mention your availability for an interview and remind them of your contact information. Related: How To End a Cover Letter (With Examples)

8. Sign the letter and proofread it

Finish your cover letter with a complimentary close and a signature. Adding your signature can help your letter appear more professional and give employers a positive first impression of you. After signing your letter, it's important that you proofread it to find and remove grammatical errors or mistakes in punctuation. Ensuring that your cover letter is free of errors may help you progress in the application process more quickly and showcase your attention to detail, which can be especially important for personal assistants. Consider using software to check your tone and spelling. Related: Cover Letter Checklist: What To Review Before You Submit

Tips for writing a personal assistant cover letter

Here are a few tips to help you write a more effective cover letter for personal assistant positions:

Prioritize your soft skills

Soft skills are the character traits that emphasize how you interact with others and often apply to a variety of professions. There are many soft skills that are often important for prospective personal assistants to have, such as customer service, communication skills, organization, time management and problem-solving. When discussing the skills you have in your cover letter, try to prioritize your soft skills to provide insight into your ability to complete tasks. Mentioning soft skills can help you better distinguish yourself from other candidates.

Be specific about your experience

Rather than simply listing your relevant experience, explain how it's prepared you for the role of a personal assistant. Instead of stating that you have experience, consider detailing the number of years of experience you have to enable employers to assess your qualifications more easily. Give employers a description of what you did in your most recent positions and how you might use that experience to accomplish tasks as a personal assistant.

Enhance your letter's readability

Increase the readability of your cover letter and showcase your professionalism by limiting it to a single page. While it might be tempting to discuss your experience in length, it's important to condense it whenever possible to retain the attention of employers. In addition, use a font that's professional and easy to decipher, like Calibri or Times New Roman. Related: How To Choose Cover Letter Font and Font Size Please note that none of the companies mentioned in this article are affiliated with Indeed.